Many entities, one system — without twenty spreadsheets
Groups run dozens of entities, each with its own fiscal year, policy and approvers. AssetOS holds them all under one organisation with standardised control and entity-scoped access.
Groups run dozens of entities, each with its own fiscal year, depreciation policy and approvers. Consolidating registers across spreadsheets is slow and error-prone.
One organisation holds many entities, each with its own FY config, policy, freeze and maker–checker rules — with entity-scoped access so the right people see the right books.
Twelve entities ran on nearly twenty spreadsheets with inconsistent depreciation policies and no maker–checker control — anyone could edit a cost or back-date a disposal. When plant was transferred between two group companies, it was added to the transferee's register but never removed from the transferor's, so the group audit found the same asset carried — and depreciated — in two sets of books. The related-party transfer was also priced at net book value rather than a supportable fair value, drawing an audit observation. For tax, both companies had claimed depreciation on the transferred assets in the overlap year, which the department disallowed.
The group consolidated onto one organisation with each company as its own entity, standard depreciation policies, and maker–checker approvals on disposals and inter-company transfers. Transfers now move an asset out of one entity and into another as a single controlled action, with a full audit trail.
Double-counting was eliminated, the group audit observation on inter-company transfers was cleared, and clean transfer records — with depreciation claimed by exactly one entity — resolved the tax exposure.
Case study is an illustrative, composite scenario based on common real-world situations; the company name is anonymised and figures are representative.
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