Laptop fleets, custodians and fast refresh cycles — tracked
Asset-light but scaling fast, with fleets of laptops across offices and remote staff. AssetOS tracks every device, its custodian and its short-life depreciation, and records rapid disposals cleanly.
Asset-light but scaling fast: large fleets of laptops and IT equipment spread across offices and remote employees, short useful lives, constant refresh cycles and disposals — and often an India subsidiary under a foreign parent. Custodian tracking and rapid disposals fall apart in spreadsheets.
Track every device with its custodian, location and short-life depreciation, QR-tag laptops for handover and return, and record rapid refreshes and disposals with gain/loss — across a multi-entity India + parent structure, reconciled for book and tax.
Roughly 2,400 laptops were issued to employees with no custodian record and no tagging. Across two years of attrition, devices worth about ₹1.4 Cr were never recovered or written off — they simply lingered in the register as 'ghost assets'. Physical verification hadn't been performed, and the auditor qualified the report on the existence of fixed assets. Because lost and scrapped laptops were never removed from the income-tax block, depreciation continued to be claimed on assets that no longer existed, exposing the company to disallowance and penalty in a scrutiny assessment.
Every device was QR-tagged and assigned to a custodian at issue, exits triggered a return-or-write-off step, and disposals were recorded with gain or loss and knocked off the tax block. A supervised verification reconciled the register to what was physically held.
Ghost assets were written off, verification cleared the audit qualification, and a register that matched reality removed the depreciation-on-non-existent-assets exposure — with clean custodian trails for the parent's group audit.
Case study is an illustrative, composite scenario based on common real-world situations; the company name is anonymised and figures are representative.
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